{"id":6439,"date":"2014-03-07T16:19:40","date_gmt":"2014-03-07T16:19:40","guid":{"rendered":"https:\/\/blog.genealogybank.com\/?p=6439"},"modified":"2023-02-03T12:57:39","modified_gmt":"2023-02-03T17:57:39","slug":"organization-preservation-tips-for-genealogy-spring-cleaning","status":"publish","type":"post","link":"https:\/\/www.genealogybank.com\/blog\/organization-preservation-tips-for-genealogy-spring-cleaning.html","title":{"rendered":"Organization &#038; Preservation Tips for Genealogy Spring Cleaning"},"content":{"rendered":"<p><strong><em>Introduction<\/em><\/strong><em>: In this article, Scott Phillips\u2014weary of this long, cold winter\u2014jumpstarts thoughts of spring by planning his genealogy spring cleaning tasks. Scott is a genealogical historian and owner of Onward To Our Past\u00ae genealogy services.<br \/>\n<\/em><\/p>\n<p>Wow, what a winter we are having this year! But there is good news: March 1st was the beginning of Meteorological Spring! If you don\u2019t believe me, just take a look at this 1937 article from a New Jersey newspaper, which says:<\/p>\n<blockquote><p>The astronomical Spring is fixed by the sun, the meteorological Spring by the calendar. So the weatherman\u2019s Winter ended a week ago.<\/p><\/blockquote>\n<p>(Note: all of the newspaper articles used to illustrate this Blog post come from GenealogyBank\u2019s online <a href=\"https:\/\/www.genealogybank.com\/explore\/newspapers\/all\">Historical Newspaper Archives<\/a>.)<\/p>\n<figure id=\"attachment_6440\" aria-describedby=\"caption-attachment-6440\" style=\"width: 292px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/trenton-evening-times-newspaper-0308-1937-meteorological-spring.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6440\" title=\"trenton-evening-times-newspaper-0308-1937-meteorological-spring\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/trenton-evening-times-newspaper-0308-1937-meteorological-spring.png\" alt=\"Winter Departed, Says Weatherman, Trenton Evening Times newspaper article 8 March 1937\" width=\"292\" height=\"520\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/trenton-evening-times-newspaper-0308-1937-meteorological-spring.png 292w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/trenton-evening-times-newspaper-0308-1937-meteorological-spring-168x300.png 168w\" sizes=\"auto, (max-width: 292px) 100vw, 292px\" \/><\/a><figcaption id=\"caption-attachment-6440\" class=\"wp-caption-text\">Trenton Evening Times (Trenton, New Jersey), 8 March 1937, page 12<\/figcaption><\/figure>\n<p>So we have passed one spring beginning, and have one to go\u2014with this year\u2019s astronomical start of spring occurring on March 20th with the vernal equinox.<\/p>\n<p>I prefer to follow the seasons in the <a href=\"https:\/\/www.genealogybank.com\/explore\/newspapers\/tables-charts\"><em>Farmer\u2019s Almanac<\/em><\/a>. Although the currently-produced <em>Farmer\u2019s Almanac<\/em> has been in continuous publication since its first issue in 1818, I came across an advertisement for one of its predecessors all the way back in a 1792 Massachusetts newspaper.<\/p>\n<figure id=\"attachment_6441\" aria-describedby=\"caption-attachment-6441\" style=\"width: 391px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/american-apollo-newspaper-1116-1792-farmers-almanac-ad.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6441\" title=\"american-apollo-newspaper-1116-1792-farmer's-almanac-ad\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/american-apollo-newspaper-1116-1792-farmers-almanac-ad.png\" alt=\"ad for &quot;The Farmer's Almanac,&quot; American Apollo newspaper advertisement 16 November 1792\" width=\"391\" height=\"518\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/american-apollo-newspaper-1116-1792-farmers-almanac-ad.png 391w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/american-apollo-newspaper-1116-1792-farmers-almanac-ad-226x300.png 226w\" sizes=\"auto, (max-width: 391px) 100vw, 391px\" \/><\/a><figcaption id=\"caption-attachment-6441\" class=\"wp-caption-text\">American Apollo (Boston, Massachusetts), 16 November 1792, page 4<\/figcaption><\/figure>\n<p>All of this talk and my dreaming of springtime got me thinking about doing some spring cleaning, especially of my genealogy and family history materials.<\/p>\n<p>So I dug in and began to devise my genealogy spring cleaning plan. Although a serious project, I want to keep the work of getting things organized enjoyable\u2014keeping in mind a delightful and fun article I once found in a 1951 Texas newspaper.<\/p>\n<figure id=\"attachment_6442\" aria-describedby=\"caption-attachment-6442\" style=\"width: 577px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/dallas-morning-news-newspaper-0319-1951-spring-cleaning.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6442\" title=\"dallas-morning-news-newspaper-0319-1951-spring-cleaning\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/dallas-morning-news-newspaper-0319-1951-spring-cleaning.png\" alt=\"Spring Cleaning Time to Observe Safety Rules, Dallas Morning News newspaper article 19 March 1951\" width=\"577\" height=\"521\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/dallas-morning-news-newspaper-0319-1951-spring-cleaning.png 577w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/dallas-morning-news-newspaper-0319-1951-spring-cleaning-300x270.png 300w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/dallas-morning-news-newspaper-0319-1951-spring-cleaning-332x300.png 332w\" sizes=\"auto, (max-width: 577px) 100vw, 577px\" \/><\/a><figcaption id=\"caption-attachment-6442\" class=\"wp-caption-text\">Dallas Morning News (Dallas, Texas), 19 March 1951, section II, page 2<\/figcaption><\/figure>\n<p>I got a good chuckle at a few of this newspaper article\u2019s suggestions, such as:<\/p>\n<ul>\n<li>\u201cNever use chairs or tables in place of stepladders.\u201d<\/li>\n<li>\u201cDon\u2019t carry sharp objects or hot liquids up or down stairs if at all possible.\u201d<\/li>\n<li>\u201cAvoid electrical contacts while standing on damp floors.\u201d<\/li>\n<li>\u201cAvoid overtiring or muscle strain.\u201d<\/li>\n<\/ul>\n<p>If you follow my spring cleaning rules outlined below, you can avoid any overtired or strained muscles while getting a fresh start this 2014. I hope my organization and preservation tips help you with your genealogy spring cleaning tasks!<\/p>\n<p><strong>Tip #1: Digitally Copy Anything Still on Paper<\/strong><\/p>\n<p>I want to make my genealogy pursuit and passion something that can be easily passed on to someone in the family once I \u201cshuffle off this mortal coil,\u201d and to me the best way to do that is to have absolutely everything I can in digital format. Not only to preserve it, but to make it far simpler for anyone to take over. Piles of paper are just not conducive to much of anything except perhaps the \u201cVictory Waste Paper Campaign\u201d profiled in this article from a 1944 Oregon newspaper. It was estimated that at that time each household in Portland, Oregon, had an average of 38.5 pounds of \u201cthis No. 1, critical war material, stowed away.\u201d<\/p>\n<figure id=\"attachment_6443\" aria-describedby=\"caption-attachment-6443\" style=\"width: 256px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/oregonian-newspaper-0602-1944-victory-waste-paper-campaign.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6443\" title=\"oregonian-newspaper-0602-1944-victory-waste-paper-campaign\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/oregonian-newspaper-0602-1944-victory-waste-paper-campaign.png\" alt=\"Waste Paper Hoard Larger, Oregonian newspaper article 2 June 1944\" width=\"256\" height=\"590\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/oregonian-newspaper-0602-1944-victory-waste-paper-campaign.png 256w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/oregonian-newspaper-0602-1944-victory-waste-paper-campaign-130x300.png 130w\" sizes=\"auto, (max-width: 256px) 100vw, 256px\" \/><\/a><figcaption id=\"caption-attachment-6443\" class=\"wp-caption-text\">Oregonian (Portland, Oregon), 2 June 1944, page 13<\/figcaption><\/figure>\n<p>By the way, I think I am well above this average weight of paper\u2014hence my first genealogical spring cleaning task. So it is to my scanner I go!<\/p>\n<p><strong>Tip #2: Catalog Genealogy Books<\/strong><\/p>\n<p>While I will be digitally copying as many paper records, documents, etc., as I can find in my house, I still love old books and have plenty of them around as well. Since I don\u2019t have the time to digitize my books that are out of copyright\u2014and I have many that are still within their copyright and can\u2019t be digitized anyway\u2014I have set as my next spring cleaning task to get organized: to catalog each of the genealogy and history books on my office bookshelf. Now my book collection is far from huge, but again I want them to be easily listed for anyone who might be interested in the future.<\/p>\n<p>As you can read in this 1909 article from an Idaho newspaper, the Library of Congress was already, at that time, the 3rd largest library in the world. As a result, I decided that if they can get their books organized, so can I.<\/p>\n<figure id=\"attachment_6444\" aria-describedby=\"caption-attachment-6444\" style=\"width: 658px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/idaho-statesman-newspaper-0501-1909-library-of-congress.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6444\" title=\"idaho-statesman-newspaper-0501-1909-library-of-congress\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/idaho-statesman-newspaper-0501-1909-library-of-congress.png\" alt=\"The Library of Congress, Idaho Statesman newspaper article 1 May 1909\" width=\"658\" height=\"515\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/idaho-statesman-newspaper-0501-1909-library-of-congress.png 658w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/idaho-statesman-newspaper-0501-1909-library-of-congress-300x234.png 300w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/idaho-statesman-newspaper-0501-1909-library-of-congress-383x300.png 383w\" sizes=\"auto, (max-width: 658px) 100vw, 658px\" \/><\/a><figcaption id=\"caption-attachment-6444\" class=\"wp-caption-text\">Idaho Statesman (Boise, Idaho), 1 May 1909, page 10<\/figcaption><\/figure>\n<p>I\u2019ve chosen to use the online site <a href=\"https:\/\/www.librarything.com\/\" target=\"_blank\" rel=\"noopener\">LibraryThing.com<\/a> to polish off this task and am well on my way, with over 150 of my books listed so far.<\/p>\n<p><strong>Tip #3: Follow a Rule from 1951 and Don\u2019t Strain Anything!<\/strong><\/p>\n<p>I think of myself as an amenable fellow (some of my friends and colleagues even call me a \u201cDo Bee\u201d at times). For those of you who might be just a bit younger than I, check out this article from a 1966 Nebraska newspaper if you are not familiar with what the expression \u201cDo Bee\u201d means!<\/p>\n<p><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/omaha-world-herald-newspaper-0403-1966-romper-room-do-bee.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-6445\" title=\"omaha-world-herald-newspaper-0403-1966-romper-room-do-bee\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/omaha-world-herald-newspaper-0403-1966-romper-room-do-bee.png\" alt=\"illustration of Romper Room's &quot;Do Bee,&quot; Omaha World Herald newspaper article 3 April 1966\" width=\"247\" height=\"209\" \/><\/a><\/p>\n<figure id=\"attachment_6446\" aria-describedby=\"caption-attachment-6446\" style=\"width: 249px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/omaha-world-herald-newspaper-0403-1966-romper-room-dos-donts.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6446\" title=\"omaha-world-herald-newspaper-0403-1966-romper-room-do's-don'ts\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/omaha-world-herald-newspaper-0403-1966-romper-room-dos-donts.png\" alt=\"article about the children's TV program &quot;Romper Room,&quot; Omaha World Herald newspaper article 3 April 1966\" width=\"249\" height=\"520\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/omaha-world-herald-newspaper-0403-1966-romper-room-dos-donts.png 249w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/omaha-world-herald-newspaper-0403-1966-romper-room-dos-donts-143x300.png 143w\" sizes=\"auto, (max-width: 249px) 100vw, 249px\" \/><\/a><figcaption id=\"caption-attachment-6446\" class=\"wp-caption-text\">Omaha World Herald (Omaha, Nebraska), 3 April 1966, page 166<\/figcaption><\/figure>\n<p>Anyway, I decided that I better be certain I am following the rules from that 1951 spring cleaning newspaper article, especially the one about being careful of any strains or sore muscles.<\/p>\n<p>It was at this point that I read an article from a 1958 Massachusetts newspaper about golf\u2019s Masters Tournament.<\/p>\n<figure id=\"attachment_6447\" aria-describedby=\"caption-attachment-6447\" style=\"width: 929px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/springfield-union-newspaper-0407-1958-arnold-palmer-masters-tournament.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6447\" title=\"springfield-union-newspaper-0407-1958-arnold-palmer-masters-tournament\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/springfield-union-newspaper-0407-1958-arnold-palmer-masters-tournament.png\" alt=\"Arnold Palmer Wins Masters Tournament by Stroke with 284, Springfield Union newspaper article 7 April 1958\" width=\"929\" height=\"611\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/springfield-union-newspaper-0407-1958-arnold-palmer-masters-tournament.png 929w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/springfield-union-newspaper-0407-1958-arnold-palmer-masters-tournament-300x197.png 300w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2014\/03\/springfield-union-newspaper-0407-1958-arnold-palmer-masters-tournament-456x300.png 456w\" sizes=\"auto, (max-width: 929px) 100vw, 929px\" \/><\/a><figcaption id=\"caption-attachment-6447\" class=\"wp-caption-text\">Springfield Union (Springfield, Massachusetts), 7 April 1958, page 14<\/figcaption><\/figure>\n<p>The newspaper article featured a hero from my boyhood, Arnold Palmer, who donned the champion\u2019s Green Jacket after winning the Masters Tournament. What could be more spring-like than to begin sipping a summer drink! Because I couldn\u2019t decide between lemonade or ice tea, I tipped my hat to Mr. Palmer and mixed myself an \u201c<span class=\"removed_link\" title=\"http:\/\/www.arnoldpalmertee.com\/\">Arnold Palmer<\/span>\u201d drink.<\/p>\n<p>I then sat back, thought of warmer days to come, and toasted myself for completing my spring cleaning tasks list, knowing that I am on my way to doing more efficient and organized genealogy research in 2014. I will work steadily, a little bit every day\u2014careful not to strain myself\u2014until I have digitally preserved all my paper records and cataloged all my books before summer arrives!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this article, Scott Phillips\u2014weary of this long, cold winter\u2014jumpstarts thoughts of spring by planning his genealogy spring cleaning tasks.<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[12713],"tags":[5601,12,4653,2020],"class_list":["post-6439","post","type-post","status-publish","format-standard","hentry","category-genealogy-research-tips","tag-digitizing","tag-genealogy","tag-genealogy-books","tag-newspaper-archives"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/posts\/6439","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/comments?post=6439"}],"version-history":[{"count":3,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/posts\/6439\/revisions"}],"predecessor-version":[{"id":89363,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/posts\/6439\/revisions\/89363"}],"wp:attachment":[{"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/media?parent=6439"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/categories?post=6439"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/tags?post=6439"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}