{"id":86567,"date":"2022-09-08T14:34:22","date_gmt":"2022-09-08T18:34:22","guid":{"rendered":"https:\/\/blog.genealogybank.com\/?p=86567"},"modified":"2023-07-17T09:24:35","modified_gmt":"2023-07-17T13:24:35","slug":"genealogy-tip-narrow-your-search-and-sort-your-results","status":"publish","type":"post","link":"https:\/\/www.genealogybank.com\/blog\/genealogy-tip-narrow-your-search-and-sort-your-results.html","title":{"rendered":"Genealogy Tip: Narrow Your Search and Sort Your Results"},"content":{"rendered":"<p><strong><em>Introduction<\/em><\/strong><em>: In this article, Gena Philibert-Ortega shows how to narrow your searches and sort your search results to make your ancestor searches more efficient. Gena is a genealogist and author of the book \u201cFrom the Family Kitchen.\u201d<\/em><\/p>\n<p>You\u2019ve entered your search terms into your genealogy website\u2019s search engine. Now you have pages of records to look through, especially historical newspapers. That\u2019s great for your research \u2013 but now what do you do?<\/p>\n<p>Just looking through your results might not be the best next step. Depending on how many results you have or the popularity of the name or keyword you\u2019re searching, you may have relevant results hiding on page 6 \u2013 it will take you a while to find that record. What should you do instead?<\/p>\n<p>Narrow your search and sort those results.<\/p>\n<p><strong>Narrow Your Search<\/strong><\/p>\n<p>There are several ways to narrow your search on GenealogyBank. For example, using the Advanced Search allows you to include (or exclude) words, add dates or year ranges, and specify a location or newspaper title.<\/p>\n<p><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-advanced-search-box.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-86571\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-advanced-search-box.jpg\" alt=\"A screenshot of GenealogyBank's Advanced Search box\" width=\"1020\" height=\"585\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-advanced-search-box.jpg 1020w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-advanced-search-box-300x172.jpg 300w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-advanced-search-box-768x440.jpg 768w\" sizes=\"auto, (max-width: 1020px) 100vw, 1020px\" \/><\/a><\/p>\n<p><strong>Sort Your Results<\/strong><\/p>\n<p>There\u2019s another tool you can use that will impact how you view your results: don\u2019t forget about the option to Sort your results.<\/p>\n<p><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sorting-from-results-list.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-86575\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sorting-from-results-list.jpg\" alt=\"A screenshot of GenealogyBank's Search Results page showing sorting options\" width=\"1178\" height=\"555\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sorting-from-results-list.jpg 1178w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sorting-from-results-list-300x141.jpg 300w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sorting-from-results-list-1024x482.jpg 1024w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sorting-from-results-list-768x362.jpg 768w\" sizes=\"auto, (max-width: 1178px) 100vw, 1178px\" \/><\/a><\/p>\n<p>Sorting results is exactly what you might imagine. It\u2019s a way to take your results list and sort it in ways that are most relevant to you. Sorting your results determines which results you see first. This is crucial the more pages of results you have.<\/p>\n<p>The default sort option for GenealogyBank\u2019s <a href=\"https:\/\/www.genealogybank.com\/explore\/newspapers\/all?utm_source=social&utm_medium=blog&utm_campaign=SM_Blog_txtlnk_2014_00&s_referrer=social&s_siteloc=blog&s_trackval=SM_Blog_txtlnk_2014_00&kbid=69919&pq=1&prebuy=no&intver=&CCPRODCODE=\">Historical Newspaper Archives<\/a> is by Relevance. The Relevance option shows the best matches first. But Relevance may not be the way you want to sort results, depending on your research question.<\/p>\n<p>What are the Sort options you have? You can sort results by:<\/p>\n<ul>\n<li>Relevance<\/li>\n<li>Oldest Publication Date<\/li>\n<li>Newest Publication Date<\/li>\n<li>Most Recently Added<\/li>\n<\/ul>\n<p>Each of the sort options is useful for various circumstances. For example:<\/p>\n<ul>\n<li>As mentioned above, use Relevance when you want the GenealogyBank search engine to sort results by those that most closely match your search parameters.<\/li>\n<li>Use Most Recently Added when you are conducting a search that you have conducted previously. This way your results are sorted by those that have been recently added to the website, which might be the ones you haven\u2019t seen yet.<\/li>\n<\/ul>\n<p>That leaves us with the sort parameters Oldest and Newest Publication Date. I find these two options vital when I\u2019m faced with:<\/p>\n<ul>\n<li>Searching a person with a name shared with a relative or a common name. For example, if the relative with the same name is younger, I would choose Oldest Publication Date to find my older same-named relative.<\/li>\n<li>Looking for an obituary, I will choose Newest Publication Date and try to trace the person back in time starting with the end of their life.<\/li>\n<li>If I\u2019m searching on the history of an event, activity, or place, I start with the Oldest Publication Date to see the first mention of what I\u2019m researching. When I\u2019ve written blog articles about when a specific recipe was first used, I have done that with the help of sorting my results by Oldest Publication Date.<\/li>\n<\/ul>\n<p>Think about your research project. When your results are numerous, how could you sort those results to find what you are looking for? Once you look at the results by Relevance, why not sort by a different option to see if that helps you find results that were beyond the first few pages.<\/p>\n<p><strong>Sorting: An Example<\/strong><\/p>\n<p>Let me show you how using the Sort feature can change the way your results are shown. In this example I have searched for Mary Ann McNeil. I\u2019ve also narrowed my search to Arizona. This has resulted in 49 results over four pages.<\/p>\n<p><strong>Sorting by Relevance<\/strong><\/p>\n<p>If I look at my matches in the default Relevance, this is what I see.<\/p>\n<p><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-relevance.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-86577\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-relevance.jpg\" alt=\"A screenshot of GenealogyBank's Search Results page showing the option to sort by Relevance\" width=\"1044\" height=\"555\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-relevance.jpg 1044w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-relevance-300x159.jpg 300w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-relevance-1024x544.jpg 1024w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-relevance-768x408.jpg 768w\" sizes=\"auto, (max-width: 1044px) 100vw, 1044px\" \/><\/a><\/p>\n<p>There are a few things to note here. The results are not in date order \u2013 they are sorted by relevance. In this example, these results are all for my Mary Ann McNeil. (I have highlighted the dates in this example to show that the dates are not in order.) So, the Relevance option was a good choice in this case. To be clear, that doesn\u2019t mean that all relevant results are for the specific ancestor you are researching. These are the results that best match the search terms, but that doesn\u2019t take into consideration factors like someone else with the same name.<\/p>\n<p><strong>Sorting by Oldest Publication Date<\/strong><\/p>\n<p>Now, let\u2019s sort these results by Oldest Publication Date. This should help me follow Mary Ann\u2019s life by starting with the earliest newspaper mention of her and then reading forward in time.<\/p>\n<p><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-oldest-publication-date.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-86579\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-oldest-publication-date.jpg\" alt=\"A screenshot of GenealogyBank's Search Results page showing the option to sort by Oldest Publication Date\" width=\"1039\" height=\"555\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-oldest-publication-date.jpg 1039w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-oldest-publication-date-300x160.jpg 300w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-oldest-publication-date-1024x547.jpg 1024w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-oldest-publication-date-768x410.jpg 768w\" sizes=\"auto, (max-width: 1039px) 100vw, 1039px\" \/><\/a><\/p>\n<p>This sort wasn\u2019t all that helpful, since only one of the returns on the first page of results was \u201cmy\u201d Mary Ann McNeil.<\/p>\n<p>I could re-run this search using a year range or specify a city and\/or a newspaper title to help find matching results.<\/p>\n<p><strong>Sorting by Newest Publication Date<\/strong><\/p>\n<p>Let\u2019s sort by Newest Publication Date, which will also provide a chronological result listing \u2013 but starting with the most recent date and going backward in time. In this case (since I\u2019m researching a person), if I find that the most recent publication appeared long after her death, I may want to add a date range and then sort again by Newest Publication Date. That way I don\u2019t have too many irrelevant results to look through.<\/p>\n<p><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-newest-publication-date.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-86581\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-newest-publication-date.jpg\" alt=\"A screenshot of GenealogyBank's Search Results page showing the option to sort by Newest Publication Date\" width=\"927\" height=\"553\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-newest-publication-date.jpg 927w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-newest-publication-date-300x179.jpg 300w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-newest-publication-date-768x458.jpg 768w\" sizes=\"auto, (max-width: 927px) 100vw, 927px\" \/><\/a><\/p>\n<p><strong>Sorting by Most Recently Added<\/strong><\/p>\n<p>Lastly, let me show you the results sorted as Most Recently Added. Obviously, the success of this sorting option depends on whether new newspapers that match my search parameters have been added to GenealogyBank\u2019s <a href=\"https:\/\/www.genealogybank.com\/explore\/newspapers\/all?utm_source=social&utm_medium=blog&utm_campaign=SM_Blog_txtlnk_2014_00&s_referrer=social&s_siteloc=blog&s_trackval=SM_Blog_txtlnk_2014_00&kbid=69919&pq=1&prebuy=no&intver=&CCPRODCODE=\">Historical Newspaper Archives<\/a> since my last search. Otherwise, I may be looking at results I\u2019ve already seen. But I should still check just in case, because GenealogyBank adds new newspaper titles and more content from existing titles to its collection every month.<\/p>\n<p><a href=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-most-recently-added.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-86583\" src=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-most-recently-added.jpg\" alt=\"A screenshot of GenealogyBank's Search Results page showing the option to sort by Most Recently Added content\" width=\"931\" height=\"552\" srcset=\"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-most-recently-added.jpg 931w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-most-recently-added-300x178.jpg 300w, https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/09\/genealogybank-0908-2022-sort-by-most-recently-added-768x455.jpg 768w\" sizes=\"auto, (max-width: 931px) 100vw, 931px\" \/><\/a><\/p>\n<p>In this case it looks as if I have seen all these results before (notice the results for \u201cmy\u201d Mary Ann McNeil are grey and state the date when I first read them \u201cViewed on\u201d).<\/p>\n<p>But, as I mentioned in one of my previous blog articles (See: <a href=\"https:\/\/blog.genealogybank.com\/3-newspaper-search-mistakes-we-all-make-1-not-checking-back.html\">3 Newspaper Search Mistakes We All Make: #1 Not Checking Back<\/a>), it\u2019s important to keep checking back to see what new newspaper titles and content have been added.<\/p>\n<p><strong>Are You Sorting?<\/strong><\/p>\n<p>It is easy to conduct a search by just entering your ancestor\u2019s name and reading pages and pages of search results, even though many of the returns may not be the ancestor you\u2019re looking for. But to be more efficient, don\u2019t overlook the narrowing and sorting tools GenealogyBank provides. In order to make the most of your search, take some time to craft your results list so that it provides you the information you want in the way you need it.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this article, Gena Philibert-Ortega shows how to narrow your searches and sort your search results to make your ancestor searches more efficient.<\/p>\n","protected":false},"author":5,"featured_media":86027,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[12713],"tags":[2719,1661,2020],"class_list":["post-86567","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-genealogy-research-tips","tag-genealogy-search-tips","tag-genealogybank-2","tag-newspaper-archives"],"acf":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"https:\/\/www.genealogybank.com\/blog\/wp-content\/uploads\/2022\/08\/illustration-0215-2017-featured-graphic-computer-user.jpg","_links":{"self":[{"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/posts\/86567","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/comments?post=86567"}],"version-history":[{"count":5,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/posts\/86567\/revisions"}],"predecessor-version":[{"id":86587,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/posts\/86567\/revisions\/86587"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/media\/86027"}],"wp:attachment":[{"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/media?parent=86567"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/categories?post=86567"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.genealogybank.com\/blog\/wp-json\/wp\/v2\/tags?post=86567"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}